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This chapter examines the core processes that are used in the Payroll module. We introduce each step in the accounting cycle, briefly discuss its purpose and primary features, and focus on its function in the accounting cycle. Please note that this chapter is not intended to provide you with a detailed primer on each of these topics.
This chapter is optional and can be skipped at the instructor's discretion if the instructor feels that each student's background provides sufficient experience in these topic areas.
Main Topics
- Transaction Flowchart
- Payroll Cycle Overview
- Employee Overview
- Processing Overview
- Payroll Maintenance Overview
After completing this chapter, students should be able to:
- Identify the basic processes required to enter timesheets and process payroll checks.
- Understand the functions involved in maintaining the payroll module.
Chapter 2: Pay Groups
This chapter examines the concept of Pay Groups, which are used to group employees together by pay frequency, and to simplify payroll processing and reporting. We describe the requirements, defaults and use of Pay Groups.
Main Topics
- Procedures for maintaining Pay Groups
- Pay Group Maintenance
Lab: Pay Groups
After completing this chapter, students should be able to:
- Understand how Pay Groups are used
- Create Pay Groups
- Delete Pay Groups
Chapter 3: Tax Tables
In this chapter you learn how to load tax tables automatically. You look at the tables that are loaded and discuss how the tables calculate and how to make changes manually. We discuss how tax tables are stored for multiple years to maintain history.
Main Topics
- Procedures for loading tax tables
- Load Payroll Tax Tables
- Update existing tax tables
- Payroll Table Maintenance
- Payroll Table History
Lab: Load Payroll Tax Tables
- Load payroll tax tables for states
After completing this chapter, students should be able to:
- Load Payroll Tax Tables
- Maintain payroll tax tables
Chapter 4: Deduction Maintenance
This chapter shows you how to set up payroll deductions for tracking all types of payroll taxes and withholding. You learn how to set up deductions with various calculation methods including fixed amounts, percentages and deductions that link to tax tables. You define deductions to calculate each pay period or at specified intervals. We show you how to create deductions for specific geographic areas or for particular types of earnings.
Main Topics
- Procedures for maintaining deductions
- Deduction Maintenance window
- Deduction History
- Deduction Types report
Lab: Create a New Deduction
- Create a deduction for a state unemployment tax.
Lab: Activate Liability Vouchering
- Assign vendors to deductions for processing liability vouchers
Lab: Create a New Deduction
- Create a deduction that withholds a fixed amount for insurance
After completing this chapter, students should be able to:
- Set up and maintain payroll deductions
- Understand how deductions interact with Earnings Types
- Delete deductions
Chapter 5: Earnings Types
In this chapter, we examine the Earnings Type, which is used to track the wages employees earn. We discuss how to create an Earnings Type and associate it with the proper deductions. We look at the specific types of earnings available for special purposes such as tips, earned income credit, non-wage earnings and net earnings. In addition, we discuss how to create Earnings Types for automatic calculation of overtime pay.
Main Topics
- Procedures for maintaining Earnings Types
- Earnings Type Maintenance
- Earnings Type Report
Lab: Non Wage Earnings Type
- Create an earnings type to pay expense reimbursements
Lab: Net Check Earnings Type
- Create an earnings type for use with the Net Check feature. Attach appropriate deductions.
After completing this chapter, students should be able to:
- Understand how Earnings Types are used
- Create New Earnings Types
- Delete Earnings Types
Chapter 6: Work Locations
This chapter examines the Work Location and its role in determining which deductions are calculated based on geographic regions. We discuss how the Work Location interacts with the Earnings Type and the employee timesheet to determine withholding deductions.
Main Topics
- Procedures for maintaining Work Locations
- Work Location Maintenance
- Work Location Report
Lab: Set up Work Locations
- Define a new work location and attach the appropriate deductions
After completing this chapter, students should be able to:
- Understand the function of Work Locations
- Create Work Locations
- Associate Deductions with Work Locations
Chapter 7: Workers' Compensation
This chapter examines Payroll (PR) Setup and provides an introduction to the processing of Workers' Compensation premiums. The actual processing is performed in a later chapter. This chapter also focuses on the steps required to define Workers Compensation Codes and activate the processing function.
Main Topics
- Procedures for setting up and processing Workers' Compensation Premiums
- PR Setup window
- Workers' Compensation Maintenance
- Workers' Compensation Reports
Lab: Setup Workers' Compensation Codes
- Create codes for use in tracking workers compensation premiums and creating transactions in the General Ledger
Lab: Activate Workers' Compensation Processing
- Complete the fields in the PR Setup window that relate to workers compensation processing.
After completing this chapter, students should be able to:
- Complete the necessary fields in the PR Setup window for the Workers Compensation feature
- Define Workers' Compensation codes
- Assign Workers' Compensation codes to employees
Chapter 8: Employee Maintenance
We explore the Employee Maintenance window in detail. You learn how to add an employee and complete the fields required for processing payroll. We discuss the Employee Type and default Work Location and Earnings Type and how these settings affect the calculation of deductions for employees.
Main Topics
- Procedures for Maintaining Employees
- Employee Maintenance Window
- Employees Report
- Employee History
- Earnings and Deductions report
- Deduction Register Report
Lab: Set Up Employees
- Define employees that will be used for processing in subsequent labs.
After completing this chapter, students should be able to:
- Set up employees
- Understand how deductions are assigned to employees
- Understand Employee Types and Pay Types
- Delete employees
Chapter 9: Timesheet Entry
In this lesson you learn to enter timesheets for all Employee Types. We discuss how the timesheets affect employee pay depending on the Employee Type. You learn how to enter timesheets to adjust the earnings amount or redistribute the earnings for purposes such as vacation or a different work location for salary employees. You learn to adjust earnings and hours using positive and negative timesheets.
Main Topics
- Procedures for entering timesheets
- Timesheet Entry Windows
- Timesheet Entry Windows and Employee Pay Types
- Time Entry Reports
- Correcting Timesheet Entries
Lab: Timesheet Entry for Hourly Employees
- Enter timesheets for Regular and Overtime pay
Lab: Timesheets for Salary/Exception Employees
- Enter timesheets to redistribute and adjust earnings for salary employees
After completing this chapter, students should be able to:
- Understand the process for entering employee timesheet information
- Print time sheet reports
- Correct time sheets
Chapter 10: Payroll Calculation
In this chapter you learn to use the payroll calculation process to compute timesheets and calculate withholding. You review the results of calculations on the Check Preview report and learn how to adjust earnings and deduction amounts and recalculate payroll for all or individual employees.
Main Topics
- Procedures for calculating and processing payroll checks
- Calculating Payroll Checks
- Review/Edit Check window
- Check Preview - Earnings & Deductions
Lab: Payroll Calculation
- Labs for this lesson are completed in the next chapter.
After completing this chapter, students should be able to:
- Understand the process for completing payroll
- Calculate payroll time sheets and deductions
- Edit payroll check information
Chapter 11: Check Printing and Processing
This chapter explores the check printing process and the various options available for processing checks after printing. You learn how to handle situations such as check forms that are loaded incorrectly or not at all. You utilize the Check Preview report to verify amounts and understand the options available for making corrections. You learn to print Payroll Direct Deposit slips as well as checks.
Main Topics
- Printing checks
- PR Check Update
- Printing Direct Deposit Advice Slips
- Check Register Report
- Check History Report
Lab: Payroll Calculation
- Calculate payroll for several pay groups and view results on the Check Preview report.
- Adjust earnings and deduction amounts
- Print checks
After completing this chapter, students should be able to:
- Complete the payroll process
- Print and process checks
- Use the Check Register report
Chapter 12: Manual Checks
This chapter discusses the concept of creating manual checks. Understand the purpose and use of the Manual Check window for entering the information from already prepared payroll checks.
Main Topics
- Procedures for entering manual payroll checks
- Manual Check Entry
Lab: Enter Manual Check
- Manually calculate payroll earnings and deductions and enter the information into the manual check window
After completing this chapter, students should be able to:
- Understand when to use the Manual Check feature
- Enter Manual Checks for employees
Chapter 13: Net Checks
This chapter explores the Net Check Entry window which is used for entering checks for specific amounts. You learn to enter bonus checks for specified net amounts and create fixed percentage deductions for use in this window.
Main Topics
- Procedures for entering Net Checks
- Net Check Entry window
Lab: Net Check Entry
- Create bonus checks for a fixed net amount
After completing this chapter, students should be able to:
- Understand how to use the Net Check feature
- Enter Net Checks for employees
Chapter 14: Liability Vouchering
This chapter discusses the Payroll Liability Vouchering feature which provides the ability to create Accounts Payable Vouchers and Adjustments for selected employer and employee deductions. We review how to assign vendors to deductions for the creation of Accounts Payable Vouchers. As well, we discuss the options in the PR Setup window to determine if Vouchers should be created automatically each pay period or periodically by the user.
Main Topics
- Procedures for creating payroll liability vouchers
- Set up Liability Vouchering
- Create Liability Vouchers/Adjustments window
- PR Liability Vouchering reports
Lab: PR Liability Vouchers
- Automatically generate liability vouchers for the Accounts Payable module to pay employer tax liabilities.
After completing this chapter, students should be able to:
- Understand the process for enabling payroll liability vouchering
- Identify deductions to voucher
- Process liability vouchers
Chapter 15: Processing Workers' Compensation Premiums
This chapter discusses the processing of Workers' Compensation Premiums. In a previous lesson we completed the maintenance and setup for this process. In this chapter we explore the processing function and the General Ledger transactions created.
Main Topics
- Procedures for processing Workers' Compensation Premiums
- Generate Workers' Compensation Premiums
- Workers' Compensation Report
Lab: Workers' Compensation Premiums
- Process General Ledger transactions for workers' compensation premiums
After completing this chapter, students should be able to:
- Process Workers' Compensation Premiums
- Print the Workers Compensation Report
Chapter 16: Void Checks
In this lesson you learn how to void a check after it has been issued. You also gain an understanding of what happens to timesheets when a check is voided, and the steps to issue a new check.
Main Topics
- Procedures for Voiding Checks
- Void Check Entry
Lab: Void a Check
- Void an issued check and view the resulting documents
After completing this chapter, students should be able to:
- Understand when a payroll check may be voided
- Void payroll checks
Chapter 17: Check Reconciliation
This chapter explores the check reconciliation function within Payroll. Comparisons are made to the Cash Manager module so students using Cash Manager understand the differences. You learn how to use the Check Reconciliation report to evaluate outstanding items, which makes it easier to reconcile your bank statement.
Main Topics
- Procedures to Reconcile Checks
- Check Reconciliation Window
- Check Reconciliation Report
Lab: Check Reconciliation
- Use the Reconciliation process in Payroll to mark checks as Cleared.
After completing this chapter, students should be able to:
- Understand when to perform check reconciliation
- Reconcile check
Chapter 18: Month, Quarter, and Year End Procedures
This chapter teaches you to create a closing checklist to ensure all transactions and activities have been completed for the accounting period, produce appropriate audit trail reports, correct an out of balance condition, and close only Payroll or all modules for the period. You learn how to produce quarterly reports for government tax filing. We also discuss the Payroll detail retention and deletion options.
Main Topics
- Month, Quarter, and Year End Procedures
- Procedures for Processing the 941 Quarterly Report
- Procedures for Unemployment Tax Worksheet
- Closing Window
- Closing Checklist
Lab: Process Quarterly Reports
- Process and print the 941 Quarterly Tax Worksheet.
After completing this chapter, students should be able to:
- Understand Month End procedures and closing
- Understand Quarter End procedures and reporting
- Understand Year End procedures and closing
Chapter 19: W-2 Processing
This chapter explores the W-2 calculation process and the options available for editing W-2 information. You learn to print W-2 Forms to plain paper or on preprinted forms and how to prepare electronic magnetic media files for W-2 filing.
Main Topics
- Procedures for processing W-2's
- W-2 Calculation
- Employee W-2 History window
- W-2 Forms
- W-2 Magnetic Media Generation
Lab: Calculate W-2 Information |