Chapter 1: Introduction

This chapter gives students a general overview of the features and benefits of using the Bank Reconciliation module in an integrated environment. It also focuses on the integration of this module with other modules in the Microsoft Great Plains application.

Main Topics

• Bank Reconciliation Features and Benefits

• Bank Reconciliation Overview and Roadmap

• Integration

After completing this chapter, students should be able to:

• Identify the features and benefits available when using Bank Reconciliation

• Discuss integration that takes place between Bank Reconciliation and other modules within the Microsoft Great Plains system

• Identify the navigation used to access the windows for transactions, reports, routines, and inquiries in Bank Reconciliation

Chapter 2: Setup Procedures

This chapter focuses on the setup procedures for the Bank Reconciliation module. You examine in detail the options available to customize this module to reflect the way your organization does business. Time is spent discussing the benefits of using a default checkbook to ease data entry. You set up checkbooks so that you can track the information that is crucial in your company. The last step is to enter Beginning Balances for each checkbook in preparation for using the Bank Reconciliation module. Once your Bank Reconciliation setup has been defined, there are many reports available to document the selected preferences.

Main Topics

• Bank Reconciliation Setup Checklist

• Company, Financial, and Posting Setup Procedures

• Bank Reconciliation Setup and Options

• Checkbook Maintenance

• Bank Reconciliation Setup Reports

• Transfer Existing Checkbooks to Bank Reconciliation

Labs

• Modify existing Bank Reconciliation Setup selection

• Add a new Checkbook

After completing this chapter, students should be able to:

• Customize settings for the Bank Reconciliation module

• Set up Checkbooks

• Transfer existing checkbooks to Microsoft Great Plains to begin using the Bank Reconciliation module

Chapter 3: Daily Procedures

This chapter defines the ways that transactions can be entered and posted in Bank Reconciliation. You explore the different types of transactions, receipts and deposits that may be entered in this module. This chapter explains how each type of transaction may update the cash balance in the general ledger, the checkbook balance in Bank Reconciliation or both.

Main Topics

• Transactions entered in Other Modules

• Transactions entered in Bank Reconciliation

• Bank Transaction Entry

• Enter Receipt Transactions

• Bank Transfer Entry

• Create Deposits Checklist

• Bank Deposit Entry

Labs

• Enter and Post the Outstanding Check

• Enter a Check Transaction

• Enter a Bank Transfer

• Enter a Deposit without Receipts

• Enter a Deposit with Receipts

After completing this chapter, students should be able to:

• Understand how transactions entered in other modules affect Bank Reconciliation

• Enter the different types of transactions in Bank Reconciliation

• Enter and post deposits

Chapter 4: Reconcile Bank Statements

This chapter examines the steps necessary to reconcile a checkbook to your bank statement. The process to enter miscellaneous transactions and adjustments during the reconcile process is covered in detail. Time is spent discussing the transaction posting that occurs during the reconcile process.

Main Topics

• Reconciling Bank Statements Checklist

• Reconcile Bank Statements

• Select Bank Transactions

• Enter Adjustments for Miscellaneous Transactions

• Print Preview Reports

• Enter Adjustments for Cleared Differences

• Reconcile the Checkbook

Lab

• Reconcile the Checkbook to the Bank Statement

After completing this chapter, students should be able to:

• Reconcile your checkbook to your bank statement

• Enter adjustments for Miscellaneous Transactions and Cleared Differences

• Print Reconciliation Preview Reports

Chapter 5: Maintaining Records

This chapter examines the functionality available to maintain Bank Reconciliation records. The process to void transactions, transfers and deposits is covered in detail in this section. Time is spent discussing the procedure for changing and deleting records. You see how to remove historical information from Microsoft Great Plains and the effects of removing this history. Retrieving information is explored in detail in this chapter. Time is also spent discussing the inquiry windows and reports that can be generated from the Bank Reconciliation module.

Main Topics

• Voiding a Bank Transaction

• Voiding a Bank Transfer

• Voiding a Deposit

• Deleting a Checkbook

• Removing History

• Retrieve Information

• Creating Report Options

• Creating and Printing Report Groups

Lab

• Remove Bank Transaction History

After completing this chapter, students should be able to:

• Void bank transactions, transfers, and deposits

• Change and delete checkbook records

• Remove historical bank reconciliation information

• Inquire and report on bank information

Chapter 6: Conclusion

This chapter discusses the key points that have been covered throughout this course.

Main Topics

• User-defined fields in Checkbook Maintenance window

• Customizing transactions types and numbers

• Unlimited number of Checkbooks

• Enter cash transactions, assign receipts to deposits, and reconcile your checkbooks

• Cash, check, or credit cards receipts can be entered

• Enter or void checks, withdrawals, receipts, or increase and decrease adjustments and simultaneously update the General Ledger

• Funds can be transferred from one checkbook to another

• Cash transactions in other modules, such as Receivables Management, Payables Management, Payroll, Sales Order Processing and Invoicing automatically update Bank Reconciliation

• Preview reports allow you to view your work in progress during the reconciliation process

• Reports can be printed after posting and reprinted later to create a permanent audit trail of your transactions

• Changing and deleting checkbook records