Chapter 1: Introduction

This chapter provides a general overview of the features and benefits of using the General Ledger module in an integrated environment. It also focuses on how this module integrates with other modules in the Great Plains application.

Main Topics

• General Ledger Features and Benefits

• General Ledger Overview and Roadmap

• Integration

After completing this chapter, students should be able to:

• Identify the features and benefits available when using General Ledger

• Discuss integration that takes place between General Ledger and other modules within the Microsoft Great Plains system

• Identify the navigation used to access the windows for transactions, reports, utilities, routines, and inquiries in General Ledger

Chapter 2: Setup Procedures

This chapter focuses on the setup procedures for the General Ledger module. You examine the different types of posting accounts and budget calculation methods in detail. A section also focuses on Quick Journals which increase efficiency and accuracy for posting transactions that occur on a regular basis but have varying amounts posted to each account. Once your General Ledger has been set up there are many reports that are available to document the selected preferences. The next step is to enter Beginning Balances and the options available for this step are examined after all account types have been created.

Main Topics

• General Ledger Setup Checklist

• Company and Posting Setup Procedures

• General Ledger Setup

• Account Categories

• Posting Accounts Setup

• Unit Accounts Setup

• Fixed Allocation Account Setup

• Variable Allocation Account Setup

• Mass Modify Chart of Accounts

• Account Segment Setup

• Retained Earnings Account Setup

• Setting up Budgets

• Excel-based Budgeting

• Budget Maintenance

• Quick Journal Setup

• Transaction Matching Setup

• General Ledger Setup Reports

• Entering Beginning Balances

Labs

• Setting up Posting accounts

• Setting up Unit Accounts

• Setting up Fixed Allocation Accounts

• Setting up Variable Allocation Accounts

• Copying a range of accounts to another department

• Defining Account Segment descriptions

• Create Budgets using the Budget Wizard for Microsoft® Excel

• Entering Budget Information in Excel

• Importing a Budget from Excel

• Creating a Quick Journal entry for bi-monthly payroll

After completing this chapter, students should be able to:

• Customize settings for the General Ledger module

• Enter their chart of accounts and budget information

• Create Quick Journal entries to speed data entry and minimize errors

• Enter Beginning Balances for their chart of accounts

Chapter 3: Daily Procedures

This chapter defines the ways that transactions can be entered and posted in General Ledger. You explore the difference between transaction level and batch level posting, and the methods for posting batches. The chapter demonstrates how to use clearing entries to transfer the balance of an account that is no longer being used to another account. In addition to these topics, the chapter covers linking transactions for analysis purposes using Transaction Matching and the ability to recover batches should there have been a power fluctuation or posting interruption.

Main Topics

• Transaction Entry Overview

• Standard and Reversing Transactions

• Batch Entry

• Calculate Taxes in General Ledger

• Post Transaction

• Clearing Transactions

• Quick Journal Entries

• Linking Transactions

• Batch Recovery

Labs

• Enter a transaction to increase unit account

• Enter a transaction to allocate expense based variable allocation

• Enter a monthly recurring transaction

• Enter a clearing entry

• Enter a Quick Journal Entry for payroll

After completing this chapter, students should be able to:

• Enter transactions involving posting, unit and allocation accounts

• Modify their chart of accounts

• Use Transaction Matching for analysis purposes

• Print edit lists and post transactions

Chapter 4: Multidimensional Analysis

This chapter examines how to use analysis codes and analysis groups to allow for detailed inquiry and reporting capabilities without creating additional general ledger accounts. This chapter discusses how to record detailed data about your transactions and performed detailed analysis of the data after it is posted in the system.

Main Topics

• Setting up Analysis Groups and Codes

• Assigning Analysis Groups to Accounts

• Entering Transactions using Multidimensional Analysis

• Performing Multidimensional Analysis Inquiries

• Analysis Reports

Labs

• Set up Analysis Groups

• Set up Analysis Codes

• Assign Analysis Codes to Posting Account

• Enter and post Transactions using Analysis Codes

After completing this chapter, students should be able to:

• Utilize the functionality available in Multidimensional Analysis

• Set up Analysis Groups and Analysis Codes

• Enter transactions using Analysis Codes

• Retrieve analysis information from posted transactions